Reservations

Registrations and Reservations

Reservations, registrations and rentals are managed online. If you do not have internet or need assistance, we can also make reservations and registrations over the phone. Schedule a time with our office. Your account allows you to make reservations at any time, register for special events or camps, apply for jobs or volunteer opportunities, make donations and more.

Login to or Create Your Account

1. Click Here to go directly to the login page or visit www.whitememorialcamp.com and click the “Login/Register” button on the top right of the home page. If you’ve already created an account, simply enter your email and password and click the button to login.
2. Creating an account? You will be asked to enter an email address and password to create the account. After this, you will be asked for Primary Contact information. The more information you enter upon creating your account, the less information you’ll need to enter for all future transactions and registrations as it will be saved for future use.
3.  If sharing an account or setting up an account for your organization, be sure the login information can be universal and shared with your team.

How to Register for Camp Online

Making a Reservation / Rentals / Requesting a Quote / Custom Events

We understand planning events can be difficult which is why you will be able to make adjustments via your account prior to cut-off dates associated with each facility or activity. You can also contact us for assistance. 

1. Set Up Your Account: Click Here to go directly to the login page or visit www.whitememorialcamp.com and click the “Login/Register” button on the top right of the home page. 
2. Follow the instructions to create an account. You can choose to add additional group or family members to this account if you wish, or if multiple people will be making payments. 
3. If you have an account, enter your email and password that you’ve created to see all of your current account information.

Making a Reservation

Our reservation process begins with you filling out some online forms and submitting your request. WMC will follow up with you via email or phone to confirm availability, provide you a quote or complete your reservation request. Here’s how to get started:

1. Once your account is created, click the “Reservations” tab on the menu bar at the top of the page.
2. Click “New Reservation”
3. Choose the person on your account that will be responsible for the event reservation and main point of contact. 
4. Under the heading “Rentals” Check the box by “Request Custom Event Reservation or Quote.” then click the ‘Register’ button above. 
5. Follow the instructions on the forms as best as you can. We know event details such as guest count and activities may change.
6. Remember, filling out the forms is NOT an official reservation. WMC will follow up with you to complete the process.

Register for Camp Over the Phone

First, schedule an appointment with us via email or by calling the office: Tell us what days and times work best? The process could take up to 30 minutes.
To prepare for the phone call you will want to have ready: 

• contact information (including emergency contacts, alternative contacts, and authorized pickup contacts)
• health information (including Medication information, physician info, insurance provider and policy number, be prepared to answer Health History questions.)
• medication information 
• Payment Information (tell us if you plan to pay via credit card online or mail a check).
• After the call you’ll need to email, fax or mail a copy of a Physical from your doctor that is up to date and no more than 2 years old.

Office: 620-767-5165
Email: office@whitememorialcamp.com

Registering Multiple Campers to One Account

1. To add the person who will attend an event to your account, on your account homepage it will say “My Account” at the top. Midway down it will say “Account Members” and your name. Under that, it will say “Add Person” 
2. Click “Add Person” and follow the instructions – the more information you enter about the person, the easier future registrations will be. Your info will be saved and kept on file. 

View Registration or Reservation Details

1. Click “Reservations” on the top menu bar
2. Click the name the Reservation is under
3. Click the name of the reservation to view your current receipt and event contract.
4. You can now click on the “print” icon or other links to see various parts of your reservation.

Make Payments (View Invoices and other Financial Tips)

1. Click “Make a Payment” on the top menu bar
2. If you plan to mail a check, choose “Mail a payment”
3. If you wish to pay via credit card, click the “Add credit card” button at the bottom.
4. After your card has been added, you should be able to choose how much you wish to pay and how it’s applied to your account. 

Filling Out Forms Online

If you still have waivers or other forms that need signed, or you want to update completed forms,  here’s how to find them and complete them.

1. On the top menu bar on the far right are 3 icons. Click the one that looks like a person’s head and shoulders.
2. Click the name of the person who has forms to fill out.
3. Click “My Forms”
4. Click the name of the form you wish to complete and follow the instructions.
5. Some forms require an electronic signature at the bottom.  Forms can be viewed anytime in your account. 

Managing Documents (Upload, Download, Forms)

To download or upload documents (such as written forms or other)

1. Click the 3 horizontal lines icon on the far left of the top menu bar. This will open a list of more options and things to do in your account.
2. Choose “DOCUMENT CENTER” where forms can be viewed, uploaded or downloaded.
3. Completed Documents should show up under “My Forms” in your account by clicking the name of the person/group who completed the form.